Thank you for your interest in selling to the City. Please contact the Purchasing Division if you have any questions.
Purchasing Division Contact Information:
877 Cedar Street, Suite 100
Santa Cruz, California 95060
Hours: Monday-Friday 8:00 a.m.-5:00 p.m. (closed lunch hour)
City of Santa Cruz Standard Terms and Conditions:
View the City's Terms and Conditions for purchases [pdf]
To register to receive City bids:
- Search through National Institute of Governmental Purchasing list — the NIGP commodity code for codes that you wish to receive bids for.
- Complete our Bid List Application.
- Return the Bid List Application via email, via fax to 831-420-5312, or via U.S. Mail to 809 Center St, Rm 101, Santa Cruz, CA 95060.
- (Optional) Sign-up for Open Bids e-notifications.
View all Invitations For Bid, Request For Proposals, and Request For Qualifications
Checklist for submitting a successful bid
Public Works Standard Specifications
Water Engineering Stand Specifications
W9 Form- A current IRS W-9 must be on file for every vendor paid by the City by check.
Insurance Requirements for General Services - The City requires suppliers and contractors to carry insurance whenever they perform services on City property.
Insurance Requirements for Professional Services - The City has additional insurance requirements for professional services.
Local Business Preference Certification Form - Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.
Emergency Resource Agreement - Complete this optional application if you are willing to be included in the City's Emergency Resource List.
Living Wage Compliance Statement - This form is required for vendors awarded a contract subject to the City's Living Wage Ordinance.
Employee Notification for Living Wage contract - Employees must be notified if they are subject to be paid the Living Wage.
Living Wage Rates
Period: July 1, 2015 - June 30, 2016
The minimum wage rate for employees of City contractors are:
1. If benefits are provided, a wage of at least $15.39 per hour.
2. If benefits are not provided, a wage of at least $16.78 per hour.
Prevailing Wage Requirements
The prevailing wage laws imposed by the State of California are stringent and the city of Santa Cruz does everything possible to make sure our vendors and contractors are in compliance.
The Labor Commissioner's Office enforces public works labor laws, including prevailing wage requirements, and issues civil wage and penalty assessments when contractors fail to pay the correct prevailing wage. Contractors can be prevented (debarred) from bidding or working on public works projects for up to three years when the contractor intentionally violates public works law. When wage theft and other criminal activity are found, the Labor Commissioner's Office works with district attorneys' offices around the state to pursue misdemeanor or felony charges including imposing jail time. (source: dir.ca.gov)
Below are two articles demonstrating the DIR's strict enforcement of prevailing wage laws.
Fact Sheet From The DIR [June 2014] - Read this fact sheet from the California Department of Industrial Relations regarding new procedures for complying with prevailing wage. Go to the DIR website for more information regarding prevailing wage and to register as a contractor.
If you have any questions about prevailing wage, go to http://www.dir.ca.gov/
Business Licenses and Permits - Link to City's Treasury & Revenue Division.
Prevailing Wage Fact Sheet From The DIR [June 2014] - Read this fact sheet from the California Department of Industrial Relations regarding new procedures for complying with prevailing wage. Go to the DIR website for more information regarding prevailing wage and to register as a contractor.
Storm Water Requirements - The Contractor, and all subcontractors, are required to abide by the applicable City of Santa Cruz Storm Water Best Management Practices (BMPs) for the duration of the work. Use the link to view the City’s mandatory Storm Water BMPs, which are listed according to the type of work, operations, or business.
Council Policy 29.7: Asbestos in Products - The City will not purchase any products containing asbestos for which commercial substitutes are available, or that for a reasonable additional price could be made available.
Council Policy 29.9: Recycled Paper Preference - Preference shall be given to the purchase of recycled paper and paper products whenever they are available at no more cost or within 15% of the lowest bid when fitness and quality are equal to unrecycled paper and paper products.
Council Policy 29.11: Polystyrene Foam - The City of Santa Cruz is prohibited from purchasing and/or using polystyrene foam plastic products except for use as incidental packing materials.
Council Policy 29.14: Fair Trade Coffee - Preference shall be given to the purchase of Fair Trade Certified coffee whenever it is available at no more cost or within 10% (ten percent) of other available coffee.
Council Policy 29.15: Purchase of Bottled Water - The City of Santa Cruz is prohibited from purchasing individually bottled water or bulk bottled water for use in City offices and operation except for use during an emergency.
- Doing Business with the City - FAQ
- Living Wage
- Local Business Preference Ordinance
- Purchase Order Terms and Conditions
- City's Signed W9
- Purchasing Code of Ethics
To Contact Purchasing Staff: