Purchasing Division


Thank you for your interest in selling to the City. Please contact the Purchasing Division if you have any questions.

Purchasing Division 

Our Mission

The objective of the Purchasing Division is to conduct all purchasing in accordance with the City of Santa Cruz Charter, which reads as follows:

City Charter Section 1414. Competitive Bidding

"Before making purchases of or contracts for, supplies, materials, or equipment, ample opportunity shall be given for competitive bidding, under such rules and regulations and with such exceptions as the Council may prescribe in the ordinance setting up such rules and regulations."

Essentially, we seek to obtain the necessary quantity and quality of products or services required at the lowest price.

We appreciate your interest in selling to the City of Santa Cruz and hope that the documents listed below will be beneficial. Our aim is to help your sales effort and to promote good business relationships with us. Whenever you need more information, please ask. 

Purchasing Division:

877 Cedar Street, Suite 100
Santa Cruz, California 95060
Phone: 831-420-5080
Fax: 831-420-5061 
Hours: Monday-Friday 8:00 a.m.-5:00 p.m. (closed lunch hour)

City of Santa Cruz Standard Terms and Conditions:
View the City's Terms and Conditions for purchases [pdf]

To register to receive City bids:

  1. Search the commodity code list for codes that you wish to receive bids for.
  2. Complete our Bid List Application.        
  3. Sign-up for Open Bids e-notifications.

Bidding Information:

View all Invitations For Bid, Request For Proposals, and Request For Qualifications
Checklist for submitting a successful bid
Public Works Standard Specifications
Water Engineering Stand Specifications

Compliance Requirements:

  • W9 Form- A current IRS W-9 must be on file for every vendor paid by the City by check.
  • Insurance Requirements for General Services - The City requires suppliers and contractors to carry insurance whenever they perform services on City property.
  • Insurance Requirements for Professional Services - The City has additional insurance requirements for professional services.
  • Business Licenses and Permits  - This can be obtained through the City's Treasury & Revenue Division.
  • Local Business Preference Certification Form - Local Businesses and Locally Owned Businesses must submit this certification with each bid or proposal in order to receive the 2% and additional 4% preference applied during the evaluation of any competitive process for goods, supplies, equipment, materials, services, or professional services.
  • Emergency Resource Agreement - Complete this optional application if you are willing to be included in the City's Emergency Resource List.
  • Living Wage Requirements - The City has a Living Wage Ordinance that applies to contracts for services.
  • Prevailing Wage Requirements - The prevailing wage laws imposed by the State of California are stringent and the city of Santa Cruz does everything possible to make sure our vendors and contractors are in compliance. 

The Labor Commissioner's Office enforces public works labor laws, including prevailing wage requirements, and issues civil wage and penalty assessments when contractors fail to pay the correct prevailing wage.  Contractors can be prevented (debarred) from bidding or working on public works projects for up to three years when the contractor intentionally violates public works law.  When wage theft and other criminal activity are found, the Labor Commissioner's Office works with district attorneys' offices around the state to pursue misdemeanor or felony charges including imposing jail time.  (source: dir.ca.gov)

Below are two articles demonstrating the DIR's strict enforcement of prevailing wage laws.

State Cracks Down on Prevailing Wage Violations
Landscape Company Fined $227,000 for Violating DIR Requirements

Fact Sheet From The DIR [June 2014] - Read this fact sheet from the California Department of Industrial Relations regarding procedures for complying with prevailing wage. Go to the DIR website for more information regarding prevailing wage and to register as a contractor.

If you have any questions about prevailing wage, go to http://www.dir.ca.gov/ 

Storm Water Requirements - The Contractor, and all subcontractors, are required to abide by the applicable City of Santa Cruz Storm Water Best Management Practices (BMPs) for the duration of the work. Use the link to view the City’s mandatory Storm Water BMPs, which are listed according to the type of work, operations, or business.

Council Policy 29.7: Asbestos in Products - The City will not purchase any products containing asbestos for which commercial substitutes are available, or that for a reasonable additional price could be made available.

Council Policy 29.9: Recycled Paper Preference - Preference shall be given to the purchase of recycled paper and paper products whenever they are available at no more cost or within 15% of the lowest bid when fitness and quality are equal to unrecycled paper and paper products.

Council Policy 29.11: Polystyrene Foam - The City of Santa Cruz is prohibited from purchasing and/or using polystyrene foam plastic products except for use as incidental packing materials.

Council Policy 29.14: Fair Trade Coffee - Preference shall be given to the purchase of Fair Trade Certified coffee whenever it is available at no more cost or within 10% (ten percent) of other available coffee.

Council Policy 29.15: Purchase of Bottled Water - The City of Santa Cruz is prohibited from purchasing individually bottled water or bulk bottled water for use in City offices and operation except for use during an emergency.

Further Information:

To Contact Purchasing Staff:

Main Office: 831-420-5080
Purchasing Manager: Laura Nolan, 831-420-5082, email
Buyer: Elizabeth Millwee, 831-420-5085, email
Purchasing Assistant: Maralise Howze, 831-420-5084, email

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