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Job Review
Library Aide
Salary/Pay Rate: $11.47 - $13.94
Posted Date: 7/1/2014
Deadline to Apply: 7/31/2014

Recruitment #15-003

 ***Must be 18 years of age or older at time of application.  ***Must be able to work at all Branches.  ***This recruitment will close at 5:00 p.m. on Thursday 7/31/14.***

SELECTION PROCEDURE: City application forms are required, resumes are optional. Candidates are asked to fully describe all training, education, experience and skills that they possess. (Note: The following process may be changed as deemed necessary by the Administrative Services Director.) Applications will be screened based on the minimum and desirable qualifications for the job. Applications are forwarded to library staff for future openings. Notification will only be made to those selected to be interviewed. Open recruitment will take place only during these months - March, July and November.

THE POSITION: Under supervision, this is a classification of temporary personnel that supports any library function. Assignments may include Branch Aide and/or a Collections Aide. Library aides complete routine library tasks and provide clerical support. They may report to staff in any higher-level classification. 



  • A completed City application.  (Paper forms required)
  • A response (on a separate piece of paper) to the supplemental questions:
    1. I am 18 years or older?
    2. I am available to work at all Branches?
  • If you receive a conditional job offer, you will fill out a Conviction Information Form when you complete other new hire paperwork.

TYPICAL DUTIES (May include, but are not limited to, those duties listed below.)
• Performs check-out.
• Assists with display set-ups.
• Operates various office machines, staff and public computers, self-service check-out machines, and other equipment as necessary.
• Uses the Library’s online catalog system and the Library’s intranet to locate relevant information.
• Searches bibliographic records and user records.
• Processes and prepares resource materials.
• Searches for items in storage.
• Assists on circulation desk.
• Alphabetizes items as needed.
• Assists in the processing of paperbacks and pamphlet file materials.
• Checks in magazines and mail.
• Prepares and packages books for shipment to other libraries.
• Empties trash containers and checks around for papers etc.; dusts shelves.
• Uses checklist to lock building up at closing times.
• Raises and lowers flag.
• Performs other related duties as assigned. 

Branch Aide:
• Greets and assists the public in using the library equipment and systems, such as self-check and holds pickup.
• Assists the public with materials handling including checking-in, shelving, shelf-reading, collection shifting and merchandizing.
• Assists the public such as helping the public find collection items, the virtual branch, and operate computers and library equipment.
• Performs other related duties as assigned.
• Assists with programming such as sign-up, promotion, hospitality, set-up, take-down, attendance count, attendee questions, equipment operation and seating and room arrangements.
• Answers questions that assist the public in using library facilities and equipment and in finding collection items in person, on the telephone, and online. Evaluates and refers questions as appropriate to the person in charge or to the librarian online.
• Shelves materials by classification.
• Performs other related duties as assigned.

Collections Aide:
• Uses the library's automation system to assist in all circulation functions including borrower registration coding and data input, charging and discharging materials, processing requests and interlibrary loan items, retrieving overdue materials and collecting fees and fines.
• Performs tasks such as data input, filing, handling and packing of items, mending, keeping records, assists in performing routine tasks associated with the circulation and processing of library materials.
• Uses computer printout to search shelves for missing books and identify items in route in the library system.
• Assists with physical maintenance of a special collection; such as, telephone books, pamphlet files, or paperbacks.


The position requires frequent sitting, walking, standing, reaching, stooping, repetitive use of hands, and pushing in the performance of daily activities. Crouching, working overhead, grasping and twisting is required in the performance of weekly activities. Occasional climbing, kneeling, pulling, and finger dexterity is required. The position requires near and far vision and normal hearing in the performance of daily activities. The need to lift up to 35 pounds on a daily basis is required and with the need to lift up to 50 pounds on an occasional basis. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.


• Competent in communication and interpersonal skills with adults and children
• Read and speak English fluently
• Basic numeracy with addition, subtraction, multiplication, and division
• Computers and standard computer software including Microsoft Office programs

• Discern when questions should be referred to the person in charge or the online librarian
• Follow written and verbal instructions
• Alphabetize and arrange books and other materials in an orderly fashion using standard library organizing structures
• Interact in a respectful manner with the public and library staff

Other Requirements:
• Be age 18 or older at time of application.

• Must be available to work at all Branches.


• A reading enthusiast
• Experience using libraries
• Experience using technology (computers, smart phones, social networking)
• Experience working with the public
• Dewey decimal system


The Santa Cruz Public Library System consists of 4 Regional branch Libraries with additional Satellite Branches. You must be available to work at all of the following locations:

Aptos Branch
7695 Soquel Drive
Capitola Branch
2005 Wharf Road
Garfield Branch
705 Woodrow Avenue
Santa Cruz
Scotts Valley Branch
251 Kings Village Road
Scotts Valley
Boulder Creek Branch
13390 West Park Avenue
Boulder Creek
Downtown Branch
224 Church Street
Santa Cruz
La Selva Beach Branch 
316 Estrella
La Selva Beach
Branciforte Branch
230 Gault
Santa Cruz
Felton Branch 
6299 Gushee
Live Oak Branch
2380 Portola Drive
Santa Cruz
 Please contact Library Headquarters 831-427-7706 if you wish to change your address or phone number. Thank you.